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Using a Scanner to Go Paperless with Evernote

Evernote and the new logo

You’re ready to make your business more efficient with Evernote. Its crucial feature is those small companies can go paperless without significant investments. 

But why should small businesses go paperless, and how can they do it most effectively? Learn why paper documents should be a way of the past for your business and how scanning can get you where you want to be. 

Why Go Paperless

Since we’re in the digital age, you are likely already conducting much of your business on paper. However, you may receive hard copies of documents and need to respond. So why should you make the extra push to eliminate paper from your business with Evernote?

A few documents here and there may not seem like much, but they can quickly accumulate into overbearing clutter. This affects your organization of documents and can affect your brain, causing you to work less efficiently. 

Additionally, paper documents may be lost, damaged, or fall into the wrong hands in a moment. Digital copies are always in one place, allowing for easy access. Evernote also has a robust encryption system for keeping records secure, though you may also add additional security restrictions

Different Ways of Scanning

You want to go paperless, but how do you get started when you have a stack of hard copies to deal with? Here are some of the top ways. 

  1. ScanSnap by Fujitsu 

If you rely on Evernote, investing in equipment like the ScanSnap by Fujitsu may be the perfect addition to your office. This connects directly with the software. So in a moment, anything you scan is instantly saved in the Evernote system for you. 

  1. Desktop Scanners and All-In-One Printers

With a desktop scanner to scanner that’s part of an all-in-one printer, scan the document you want and create a PDF. You can save the PDF and move it to the Evernote system or use the web clipper feature. The web clipper is a partial screenshot of your desktop screen that can be saved as a note. 

  1. Scan with Your Phone

With the Evernote app, you can now take pictures with your phone and directly save them as a note in the system. 

Use Evernote and Stay Organized

Don’t spend precious time trying to organize a cluttered mess of paper documents. Whether you only use your phone’s camera function or invest in a ScanSnap, Evernote makes it easy to go paperless and helps your small business work more efficiently. Start scanning today. If you’d like to learn more about how Evernote can boost your effectiveness, reach out today. You can reach us on our contact page at this link.

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