Your team already pays for Google Workspace. Let’s make it work for you.
I help small businesses and nonprofits organize their files, meetings, and communication inside Google Workspace, then train their teams in the habits that keep it working, so work gets found, finished, and doesn’t fall apart when someone leaves.
Sound Familiar?
- “Nobody can find anything.”
- “Our inbox is our to-do list.”
- “Our meetings don’t go anywhere.”
- “We’re busy all day, but the important work keeps slipping.”
- “When someone leaves, we lose everything.”
- “We have Gemini, but nobody’s sure how to use it.”
Free 45-minute Workspace Audit: a one-page summary of your top three friction points, what to fix first, and the training that would help most.
“Working with ADHD taught me that focus depends on an environment that doesn’t get in your way. I build that kind of Google Workspace for my clients, so their attention goes to the work that matters.”
Certifications & Expertise
2025 Google Generative AI Leader Certified
Google Workspace Consultant & Trainer
Custom Apps Script automation · Hands-on Gemini training
The Structured Space Method
Most teams already pay for more than they use. Building a clear system on top of your existing Google Workspace subscription changes how your business operates day to day. I structure everything around four phases.
Foundation
I start with where things live and how people communicate. Organizing your Google Drive makes documents easy to find and keeps access secure, so your team stops losing time searching for files. If you’re moving to Google from another system, I handle the migration too.
Rhythm
Rhythm is how your team spends its week. I set up calendar habits that protect focus time, meeting routines that end with clear next steps, and my 3E System, which keeps your inbox from doubling as a to-do list. Gemini helps with drafting procedures and summarizing long threads, depending on your Google plan.
Renewal
Renewal is training that sticks. Your team gets live workshops, short how-to guides saved right in your Drive, and follow-up sessions to keep new habits going, so the system survives turnover and growth. Training is also available on its own.
Workspace Care
Google constantly rolls out Workspace and Gemini updates. My optional monthly support plan tracks the ones that matter, sets them up in your environment, and includes a short monthly session on what’s new and how to use it, so your team never falls behind.
See how each phase works →TEAM TRAINING
Training Built Around Your Team
Every team uses Google Workspace differently, so I don’t teach a generic course. I start by learning how your people actually work, then build a session around the habits and tools that will make the biggest difference for them.
How It Works
Listen
We talk through where your team loses time, what frustrates them, and which tools they use every day.
Design
I build a session around your real files, your real inbox habits, and your real workflows, not made-up examples.
Teach and follow through
Your team practices live, leaves with a quick-reference guide, and gets a follow-up check-in so new habits stick.
You leave with something working, not just notes: a cleaner inbox, files you can find, calmer meetings, or a confident start with Gemini, depending on what your team needs.
Live on Google Meet, and in person for groups in the Seattle area. A quick-reference guide is included with every session.
Not sure what your team needs? The free audit will show you.
Frequently Asked Questions
Common questions about how the process works:
What does it cost?
Every business has different structural needs. Training sessions and comprehensive projects, including Rhythm, Renewal, and Gemini integration, scale with your team’s size and complexity. You’ll get a specific quote after the free Workspace Audit, so there’s no guesswork before we start.
Do you offer training without a full setup?
Yes! Not every team needs a rebuild. Sometimes people just need to get comfortable with the tools they already have. I offer live, hands-on training on Google Meet, and in person for groups in the Seattle area, built around how your people actually work. Many teams start with one session, and if they want more, we can talk about a full setup or ongoing support later. Every session includes a quick-reference guide your team can keep.
What does a training session cover?
Each session is built around your team’s biggest pain points, so people leave with something working, not just notes. Common starting points include email, file organization, meetings, and Gemini, but the focus is yours to choose. I start by learning how your people actually work, then design the session around your real files and routines.
How long does a setup take?
Most Foundation builds are ready in about one to two weeks. Rhythm and Renewal phases roll out over 60 to 90 days, giving your team plenty of time to absorb new habits without feeling overwhelmed.
My team hates learning new software. What if they resist change?
I build alongside your day-to-day work, and since you already use Google Workspace, the transition feels natural. People adopt tools much faster when they help shape them, so I involve your team in the build instead of handing over a finished system. Most teams adapt within a few weeks because I embed custom Standard Operating Procedures right next to the files they use every day.
Is the service just Google Drive cleanup?
No. Setting up a secure, logical file structure is a big part of the process, but I also focus heavily on reducing inbox fatigue and streamlining team communication. Fixing the root cause of operational friction ensures your team actually maintains the new setup.
I use Microsoft 365 or Apple iCloud. Can you build a system for our company?
My expertise is exclusively within the Google Workspace environment. Specializing purely in Google tools allows me to deeply streamline operations and implement advanced features like Gemini. If your team is moving to Google, I can handle the migration, including email, files, and training, and help you build a solid foundation from day one.
What happens to our data security?
A complete security review happens before I change any folder structures. I evaluate your Google Workspace settings to close hidden gaps. No setup eliminates all risk, but a clean configuration closes the most common vulnerabilities so your team can collaborate securely.
Do you work with nonprofits?
Absolutely. Nonprofit teams often wear multiple hats and need streamlined workflows just as much as corporate clients. Organizing your digital environment helps your staff focus on the mission instead of searching for lost grant documents or board meeting notes.
How will we know it’s working?
We decide what to measure before we start, and we keep it simple. Common measures are time spent searching for files, the number of unread emails, how long it takes to respond to important messages, and how many hours go to meetings each week. We note where you are at the start and check again after a few weeks, so you can see the change for yourself. I’ll also ask your team directly whether the new habits are helping, since a system only works if people use it.
From My Clients
“Todd’s deep knowledge of Google Workspace, and his patience, helped me make a technology switch I had been putting off for years. This will save me hours every week. Excited to have the time back!”
“Todd worked with me to transition all of my business email from another provider to Google Workspace, and then spent several sessions teaching me how to take advantage of all the program has to offer. I was so impressed with his knowledge and his initiative to troubleshoot all of the challenges we encountered. I would highly recommend Todd to anyone who is looking for help with digital organization and especially for those who are interested in getting the most out of Google Workspace. It was an excellent experience, and he made it so much easier than trying to tackle everything on my own!”
“Structured Space did a great job at getting us on Google Workspace, transferring information from other platforms and training our group how to use it. Thanks so much!”
Ready to find out where your team’s time is going?
45 minutes, one page: your top three friction points, what to fix first, and the training that would help most.