Your team already pays for Google Workspace. Let’s make it work for you.
“I help small businesses and nonprofits organize their files, meetings, goals, and communication inside the tools they already have, so work gets found, finished, and doesn’t fall apart when someone leaves.”
Sound Familiar?
- “Nobody can find anything.”
- “Our inbox is our to-do list.”
- “Our meetings don’t go anywhere.”
- “We have a plan, but it lives on a shelf.”
- “When someone leaves, we lose everything.”
45 minutes, one page: your top three friction points and what to fix first.
Schedule a Free Workspace Audit
“Working with ADHD taught me that focus depends on an environment that doesn’t get in your way. I build that kind of Google Workspace for my clients, so their attention goes to the work that matters.”
Todd Allan, Structured Space Digital Founder
Certifications & Expertise
2025 Google Generative AI Leader Certified
Google Workspace Consultant
Expert in Google Apps Script & Gemini
The Structured Space Method
Most teams already pay for all the software they need. Building a clear system on top of your existing Google Workspace subscription changes how your business operates daily. We structure everything around four core phases.
Foundation
We start with where things live and how people communicate. Organizing your Google Drive ensures documents are findable and access permissions remain secure. Setting up a logical architecture removes the constant friction of searching for lost files.
Rhythm
We map out how work keeps moving. Establishing clear daily routines protects your calendar for deep work and tames inbox chaos. We also utilize Gemini and your Docs and Gmail to handle drafting standard operating procedures and summarizing long email threads automatically.
Renewal
Sustaining the system requires good habits. We make sure your team knows exactly how to maintain the new setup. Training ensures these streamlined processes survive turnover and scale seamlessly as your business grows.
Workspace Care
Google constantly rolls out powerful Workspace and Gemini updates. My optional monthly support retainer monitors these rapid releases for you. I integrate high-impact features directly into your environment so your team never falls behind.
Frequently Asked Questions
Common questions about how the process works:
My team hates learning new software. Will this disrupt our daily operations?
We build alongside your day-to-day work. Since you already use Google Workspace, the transition feels natural. Most teams adapt within a few weeks because we embed custom Standard Operating Procedures right next to the files they access daily.
How long does a setup take?
Most Foundation builds are ready in about one to two weeks. Rhythm and Renewal phases roll out over 60 to 90 days, giving your team plenty of time to absorb new habits without feeling overwhelmed.
Is the service just Google Drive cleanup?
Setting up a secure, logical file structure is a big part of the process, but we also focus heavily on reducing inbox fatigue and streamlining team communication. Fixing the root cause of operational friction ensures your team actually maintains the new setup.
I use Microsoft 365 or Apple iCloud. Can you build a system for our company?
My expertise is exclusively within the Google Workspace environment. Specializing purely in Google tools allows me to deeply streamline operations and implement advanced features like Gemini. If your team ever decides to transition to Google, I would gladly help you build a solid foundation from day one.
What happens to our data security?
A complete security review happens before we change any folder structures. I evaluate your Google Workspace settings to close hidden gaps. No setup eliminates all risk, but a clean configuration closes the most common vulnerabilities so your team can collaborate securely.
What does it cost?
Every business has different structural needs. Comprehensive projects, including Rhythm, Renewal, and Gemini integration, scale with your team’s size and complexity. You’ll get a specific quote after the free Workspace audit, so there’s no guesswork before we start.
Do you work with nonprofits?
Absolutely. Nonprofit teams often wear multiple hats and need streamlined workflows just as much as corporate clients. Organizing your digital environment helps your staff focus on the mission instead of searching for lost grant documents or board meeting notes.
What if my team resists change?
People adopt tools much faster when they help shape them. Involving your team in the build process instead of just handing them a finished system creates immediate buy-in and makes the transition much smoother.
From My Clients
“Todd’s deep knowledge of Google Workspace, and his patience, helped me make a technology switch I had been putting off for years. This will save me hours every week. Excited to have the time back!”
Crispin Spaeth, Movement, Performance and Presence Coach
Lisa Griffith Productivity Consultant
NAPO Houston Texas Chapter