Information overload is a common challenge and contributes to digital clutter. According to Exploding Topics, 328.77 million terabytes of data are created daily. We’re continually bombarded with random data, including personal notes, work-related documents, reminders, to-do lists, web clippings, and multimedia content. As a digital organizer working with small businesses and solopreneurs, specific tools can effectively keep this digital clutter in check. Here are some insights on four popular digital organizing tools: Microsoft OneNote, Notion, Evernote, and Google Keep.
Microsoft OneNote, part of the Microsoft Office suite, is a digital notebook that lets you create, share, and collaborate on notes, drawings, and audio files. It mimics the structure of a physical notebook with its sections and pages, making it intuitive for those who prefer traditional note-taking methods.
Notion is a multi-purpose workspace consolidating various work applications into a single platform. You can create notes, databases, kanban boards, and code snippets. While Notion’s versatility and high level of customization are its significant strengths, it can be overwhelming for newcomers. Notion has a robust suite of AI tools integrated into your workspace. Its unique block-based approach is excellent for embedding different types of content within your notes. However, this might be unnecessary for those who need a straightforward note-taking app. I go into more detail on Notion with this blog post.
Evernote, a trailblazer in the digital note-taking space, provides a comprehensive platform for note-taking, organization, task management, and archiving. It supports the creation of notes in various formats, including text, sketches, photos, audio, video, and even web clippings. Its powerful search capabilities, which recognize text in images and handwritten notes, are awe-inspiring. However, you’ll need an Evernote Premium subscription to leverage its capabilities and lift some usage restrictions fully. Evernote is undergoing many changes with the recent acquisition by Bending Spoons, and it is in a transitional situation. Also, Evernote is late to the game with AI tools.
Google Keep is an excellent choice for those seeking simplicity and quick note-taking. It’s straightforward and user-friendly, allowing for swift note-taking, checklist creation, and reminder setting. Google Keep integrates seamlessly with other Google services like Google Docs and Gmail, which makes it convenient for businesses already using Google’s ecosystem. However, Google Keep might fall short if your business requires more sophisticated note organization or formatting options.
The optimal tool for managing your digital clutter depends on your particular needs. OneNote could be your best bet if you like the traditional notebook structure and value Microsoft Office integration. If you’re looking for a powerful, all-in-one tool and are comfortable with a bit of a learning curve, Notion is worth considering. If a versatile note-taking app with diverse note types and a robust search function appeals to you, Evernote might be your tool. And for those who value simplicity and swift note-taking, Google Keep could be just right. I’d love to chat more about my system for managing random digital information. Book a discovery call if you’d like to learn more.